Conduct Review Procedures 

The process for review of conduct and alleged violations of Club Policies involves a structured review and enforcement procedure designed to ensure fairness and uphold the integrity of the Club operations. 

(1) Initial Report by Designated Review Officer.  Upon suspicion or upon the report of an alleged violation of Club Policies by a Participant or by a SOVA representative, the Conduct Review Committee of the Board shall appoint a Designated Review Officer (“DRO”) for the incident.  The DRO may be a coach, a board member, or any other person tasked with reviewing the instance, or alleged instance. The DRO will conduct an initial assessment and will make a summary written assessment including a recommendation regarding whether further proceedings are warranted.  The DRO initial report will be submitted to the Conduct Review Committee.

(2)          Conduct Review Committee.  The Conduct Review Committee is a committee of the Board of Directors who will review the DRO initial report and recommendation.  Then, the committee will determine, in its good faith discretion, whether to undertake further action or dismiss the situation without further action.

(3)          Range of Committee Actions.  The Conduct Review Committee shall have right to impose a range of disciplinary actions on a Participant or Club representative depending on the severity and nature of the violation. These actions may include, but are not limited to, verbal warnings, written reprimands, temporary suspension from activities, permanent dismissal from the Club, and any other measures deemed appropriate by the committee. The severity of the disciplinary action will correlate with the gravity of the violation and any prior infractions by the participant. The Committee has the right to impose an immediate suspension, without prior notice, on any Participant whose conduct poses an immediate threat to the safety and well-being of others, or the integrity of the Club

(4)          Appeal Process.  Participants who wish to contest a decision may submit a written appeal to the Club's board of directors within ten (10) days of receiving the disciplinary decision from the Conduct Review Committee. The appeal must clearly state the grounds for contesting the decision and any supporting evidence. The board will review the appeal and issue a final decision within thirty (30) days, which will be communicated in writing. The decision of the board is final and binding. Any suspension will remain in effect until the conclusion of the disciplinary process.

(5)          Other Policies.  All participants, including players, parents, and guardians, are encouraged to report any observed violations of the Club's Policies to a Club official or the designated disciplinary officer. Reports should be made promptly and include all relevant details to assist in the investigation process.  The conduct review process will be documented to ensure transparency and accountability, though the findings will not be publicly disclosed except as needed to facilitate the process.  To ensure impartiality, the Club may engage an independent third-party service to facilitate any aspect of the conduct review process.